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Immediate funding vote - please act now

Critical work has already been completed to protect safety and property values: gutters and leaf guards across all four buildings and necessary roof repairs at buildings 329 and 361 (including fascia and rafter tip repairs). The contractor has finished the work and is owed payment now. If the amendment does not pass, the board will be forced to levy special assessments immediately to cover the outstanding bill.

Immediate facts

Gutters across all four buildings: replaced.
Leaf guards across all four buildings: replaced.
Roof repairs at buildings 329 and 361 (fascia and rafter tip repairs): completed.
Contractor payment is due now; funds must be available immediately to avoid emergency special assessments.

Why this matters

The work could not be postponed and was necessary to protect residents and property values.
Passing the amendment allows responsible, one‑time financing so costs are spread fairly across the community.
If the amendment fails, special assessments will be required immediately to pay the contractor.

How to vote (including early submission) You may vote when ballots are distributed or submit your completed ballot early by one of these methods:

Email: send a scanned copy or a clear photo of your signed ballot to the board’s official email bhcoco@protonmail.com.
Mail: postmark your signed ballot to the address provided in the mailed materials.
Hand deliver: bring your signed ballot in person to the President, Nathan K., at the address shared in the mailed materials.
In Person: cast your ballot in-person in the meeting held November 23, 2025 @ noon at the Orkney Springs Fire Department.

What we are asking homeowners to do — urgent

Read the amendment materials when you receive the email.
Vote in person at the annual meeting or submit your ballot early via email, mail, or hand delivery to the President.

Results and next steps

After the meeting, votes will be tallied to verify quorum and ensure all ballots have been cast, including for those who could not attend in person. This process may take additional time. Once verification is complete, results will be shared with all homeowners by email. The board will then publish project scopes, contractor selections, timelines, and updates.

One‑line summary:

The contractor must be paid now; passing the amendment prevents immediate special assessments.